Rules and Constitution Of The Stumperlowe Probus Club


  1.     The Club shall be called ‘The Stumperlowe Probus Club (Sheffield)’


2.     The Club shall meet every Monday (or as agreed), with the exception of Bank

     Holidays, at 10 am for 10.30am.

3.     To comply with fire regulations, members and guests will sign in.


4.      Membership of the club is open to retired and semi-retired professional and business

      men residing in Sheffield and its neighbourhood.

5.      Applications for membership should be made to the Secretary and are subject to the

      approval of the Committee, whose decision is final.

6.      As required, the Committee will put a cap on membership numbers and start a waiting

      list as necessary.

7.      A prospective member on the waiting list may attend meetings as a guest up to

       three times, and more at the discretion of the Chairman.

    8.          Members who break the rules or act against the spirit of the club will be reported to the

       committee and disciplinary action may be taken against them.


     9.          A member may bring a guest(s), including ladies, not more than three times in each

        financial year to ordinary meetings.

10.         Members of other Probus clubs are welcome as guests.


    11.       The Club financial year shall end on 31st March.

    12.       The Annual General Meeting shall be held during May, or as agreed. The Committee

       shall give three workings weeks’ notice of the meeting. Agenda items from members

       should be submitted within seven days of the convening notice.

   13.        An Extraordinary General Meeting may be called at any time by the Secretary at the

              request, in writing, of at least ten members of the Club. At least 21 days’ notice of

              such a meeting shall be given to members.


14 .         The governing body of the Club shall be the Committee consisting of the Officers

         And the committee members, all elected at the A.G.M

  15.          The Officers of the club shall be:-

            Chairman                       Term of office normally two years

            Vice-Chairman               Term of office normally two years and elected Chairman

                                                           the ensuing year

            Past Chairman                  Term of office normally two years

            Secretary                          To be re-elected annually

            Treasurer                          To be re-elected annually

            Three Speaker Finders     Term of office normally three years

            Webmaster                       To be re-elected annually

   16.           Up to 2 members shall be elected to serve on the committee, normally for a

                     period of three years and be re-elected annually.

   17.           The Committee has the power to co-opt members onto the committee to fill any

                     vacancies during the year. Such members should stand for re-election, if eligible,

                     at the following AGM.

   18.           Five members of the Committee shall form a quorum.

  19.           The Chairman at any meeting shall have the casting vote.


   20.        Annual subscriptions shall be reviewed at each AGM and set for the ensuing year.

   21.        The Committee will decide on any subsidies or contributions to club events e.g. trips,

                     lunches. Such subsidies should be advised and controlled by the Treasurer.

   22.         The Annual Subscription is payable immediately following the AGM. Those who have

                     not paid after four weeks will be contacted by the Chairman or Treasurer to determine

                     if they will be re-joining.

   23.        A member joining the Club during the year will pay pro rata depending on the number

                     of months left in the financial year.

   24.        Payments made from the Club’s bank account fall primarily to the Treasurer, or can be

                     made by the Secretary, and are normally made through electronic banking (internet or

                     app based). The Treasurer is to obtain agreement with another committee member in

                     the case where an individual payment involves a new payee and the amount is for more

                     than £150.

  25.       If the Club is disbanded, any balance which remains in the club’s assets after paying all

                     debts shall be donated to such charitable cause(s) as the committee shall select.

  26.       An Independent Examiner who shall not be a member of the Committee shall be

                     appointed at each AGM. The Independent Examiner shall inspect the club’s annual

                     accounts in advance of their presentation at each AGM and shall verify that they are run

                     with due financial propriety in achieving the Club’s objectives.


    27.       The Club will have a website which will be designed and updated by the Webmaster.

                     All contributions and comments regarding the website will be directed to the Webmaster.

                     The Committee will work with the Webmaster to ensure the website reflects the views of

                     the Club.

   28.       To ensure continuity, the Webmaster will give the Secretary the relevant information

                     for accessing the website should the Webmaster not be available.


   29.        Amendments to these rules may only be made at a General Meeting, after due notice of

                      such amendments has been given for a period of three working weeks prior to the


These rules and constitution were agreed at the 2023 AGM