Rules and Constitution Of The Stumperlowe Probus Club  ( Sheffield )

TITLE
  1. The Club shall be called ‘The Stumperlowe Probus Club (Sheffield)’
MEETINGS
  1. The Club shall meet every Monday with the excep­tion of Bank-Holidays at 10.00 am for 10.30 am.
  2. To comply with fire reg­u­la­tions, mem­bers and guests will sign in .

 

MEMBERSHIP
  1. Membership of the club is open to retired and semi-retired pro­fes­sional and busi­ness men, resid­ing in Sheffield and its neigh­bour­hood.
  2. Applications for mem­ber­ship should be made to the Secretary and are sub­ject to the approval of the Committee, whose decision is final.
  3. As required, the com­mit­tee will put a cap on mem­ber­ship num­bers and start a wait­ing list.
  4. A pro­spect­ive member may attend meet­ings as a guest not more than three times, before apply­ing for mem­ber­ship.
  5. Members who break the rules or act against the spirit of the club will be repor­ted to the com­mit­tee and dis­cip­lin­ary action may be taken against them.
VISITORS
  1. A member may bring a guest (s), includ­ing ladies, not more than 3 times to ordin­ary meet­ings.
  2. Members of other Probus Clubs are wel­come as guests
CLUB YEAR AND ANNUAL GENERAL MEETING
  1. The Club Financial Year shall end on March 31st.
  2. The Annual General Meeting shall be held during May. The Committee shall give three work­ing weeks notice of the meet­ing. Agenda items from mem­bers should be sub­mit­ted within seven days of the con­ven­ing notice.
  3. An Extraordinary General Meeting may be called at any time by the Secretary at the request in writ­ing of at least ten mem­bers of the At least twenty-one days notice of such a meet­ing shall be given to mem­bers.
COMMITTEE
  1. The gov­ern­ing body of the Club shall be the com­mit­tee con­sist­ing of the Officers-and com­mit­tee mem­bers, all elec­ted at the A.G.M.
  2. The Officers of the Club shall be -
  • Chairman                               Term of office nor­mally 2 years.
  • Vice-Chairman                     Term of office nor­mally 2  years and elec­ted Chairman                                                           the  ensu­ing year.
  • Past Chairman                     Term of office nor­mally 2 years.
  • Secretary                               To  be re-elected annu­ally.
  • Treasurer                               To be re- elec­ted annu­ally.
  • Two Speaker Finders          Term of office nor­mally 3 years.
  • Webmaster                           To be re-elected annu­ally.
  1. Up to 2 mem­bers shall be elec­ted to serve on the com­mit­tee, nor­mally for a period of three years and be re — elec­ted annu­ally.
  2. The Committee has the power to co-opt mem­bers onto the com­mit­tee to fill any vacan­cies during the year. Such mem­bers should stand for re-election, if eli­gible, at the fol­low­ing A.G.M.
  3. Five mem­bers of the Committee shall con­sti­tute a quorum.
  4. The Chairman at any meet­ing shall have the cast­ing vote.
FINANCIAL MATTERS
  1. Annual sub­scrip­tions  shall be reviewed at each A.G.M. and set for the ensu­ing year.
  2. The com­mit­tee will decide on any sub­sidies or con­tri­bu­tions to club events eg. trips, lunches. Such sub­sidies should be advised and con­trolled by the Treasurer
  3. The Annual Subscription is pay­able imme­di­ately fol­low­ing the A.G.M.   Those who have not paid after 4 weeks, will be con­tac­ted by the Chairman or Treasurer to determ­ine if they will be re-joining. The treas­urer will use his dis­cre­tion regard­ing mem­ber­ship.
  4. A member join­ing the Club during the year will pay pro rata depend­ing on the months left in the subscription’s year. The treas­urer will decide.
  5. Cheques on the Club’s Banking Account must be signed by the Treasurer and by one of the fol­low­ing — Chairman, Secretary or Vice-Chairman.
  6. If the Club is dis­ban­ded, any bal­ance which remains in the Club’s assets after paying all debts, shall be donated to such char­it­able cause(s) as the com­mit­tee shall select.
  7. An Auditor who shall not be a member of the Committee, shall be appoin­ted at each Annual General Meeting of the Club.
WEBSITE
  1. The club will have a web­site which will be designed and updated by Webmaster.  All  con­tri­bu­tions and com­ments regard­ing the web­site will be dir­ec­ted to the  Webmaster.  The com­mit­tee will work with the Webmaster  to ensure the web­site reflects the views of the club.
  2. To ensure con­tinu­ity, the Webmaster will give the  Secretary the rel­ev­ant inform­a­tion for access­ing the web­site should the Webmaster  not be avail­able.
AMENDMENT TO RULES
  1.  Amendments to these rules may only be made at a General Meeting, after due notice of such amend­ments has been given for a period of three work­ing weeks prior to the meet­ing.

These rules and con­sti­tu­tion were agreed at the 2015 AGM